Whistleblowing software for Small and Medium-Sized Enterprises (SMEs) and Company Sizes between 250-999

The EU Whistleblowing Directive also obliges small and medium-sized enterprises to introduce internal reporting systems. SMEs, however, are structured differently to large corporations. How can you meet the legal requirements and what should SMEs look for when choosing whistleblowing hotline? 

EQS Integrity Line helps SMEs to comply with the EU Whistleblowing Directive, hassle-free.

Which SMEs are affected by the EU Whistleblowing Directive?

The EU Whistleblowing Directive aims to create appropriate information channels for potential whistleblowers so that they can report suspicions of wrongdoing and misconduct without fear of personal consequences, such as dismissal, transfer or discrimination.

This means that all “legal persons governed by private law” with more than 50 employees must provide internal reporting channels. All companies in the financial sector are required to do this, regardless of their employee count.

The EU Directive at a glance

EU Member States should have transposed the EU Whistleblowing Directive into national law by the end of 2021. 

The reporting channel must be designed to keep the identity of the whistleblower confidential so as to protect them from dismissal, harassment, retaliation and further discrimination. In addition, all data must be stored in a secure location and must be compliant with data protection laws such as the GDPR.

SMEs should consider the following features:

Security

When it comes to choosing the right whistleblowing hotline, a secure approach and set-up is vital to ensure that the anonymity of the whistleblower is preserved, even within a smaller workforce. The technology should also make it impossible for unauthorised persons to gain access to the system.

Customisation

The reporting system will ideally be tailored to the company’s individual organisational structure.

Flexibility

To protect internal resources, it should be possible to supplement the whistleblowing hotline with an ombudsperson or a voice-based solution, if required.

Simplicity

The software should be easy to set up, use and understand so that there are no extra obstacles for whistleblowers when it comes to submitting reports.

Legal compliance

The system must comply with all legal requirements of the Directive, such as offering the option to inform the whistleblower about actions taken in a timely manner (3 months) following receipt of a report, or to document cases.

Benefits of whistleblowing hotline for SMEs

1.

It protects your employees, but also your company, as it means problems are identified and deescalated at an early stage.

2.

It helps to build a culture of trust and integrity in the company.

3.

It minimises reputational damage and high costs. 

4.

It acts as a deterrent and therefore helps to prevent wrongdoing.

5.

It can mean the company faces a lighter punishment in serious cases.

6.

It offers your employees a way to actively speak out against abuses without fear of negative consequences.

Rolling out dedicated whistleblowing hotline doesn’t have to be complicated.

We offer a digital software solution that enables small and medium-sized enterprises to comply with all legal requirements of the EU Whistleblowing Directive, fast and fuss-free. 

Learn more about our whistleblowing hotline EQS Integrity Line!

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How to choose the right solution for your organisation: A checklist

Our comprehensive checklist lets you determine your specific requirements and choose the right solution for your organisation.

Find out how EQS Integrity Line fulfills all requirements of the EU Whistleblowing Directive and is the ideal solution for your organisation.

EQS Integrity Line: certified security

Our whistleblowing hotline EQS Integrity Line meets the highest standards of IT security and data protection. Regular external security audits prove this.

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How small and medium-sized enterprises implement various laws, such as PIDA and EU Whistleblowing Directive

The Public Interest Disclosure Act 1998 (PIDA) protects whistleblowers from detrimental treatment by their employer (amending the Employment Rights Act 1996) as a result of making a public interest disclosure.

The EU Whistleblowing Directive also obliges small and medium-sized enterprises (SMEs) with more than 50 employees to introduce internal reporting channels.

With the digital whistleblowing system EQS Integrity Line Essential, you can fulfill the legal requirements quickly and easily and benefit from the simple operation for the whistleblower and caseworker.

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Benefits of whistleblowing systems for SMEs

Build a culture of trust and offer your employees the opportunity to actively speak out against grievances without fear of negative consequences.

Protect your employees and your company by identifying grievances early and intervening in time.

Minimise reputational damage, avoid high costs from potential penalties, and prevent grievances.

What you should consider

Integrity Line security icon

Security

Securing the anonymity of the whistleblower is the most important thing. Make sure that the whistleblowing system is protected against unauthorised access by using the highest level of IT security.

Simplicity

The system should be straightforward to set up and easy for the whistleblower to use. Make sure the system is comprehensible to avoid hurdles during the submission process.

Integrity Line customization icon

Customisation

Your whistleblower system should be flexible enough to be tailored to your needs and company structures.

Flexibility

A whistleblower system should be able to be supplemented with an external ombudsperson or a voice-based solution if needed.

Compliance

Your digital whistleblowing system must comply with all legal requirements of the EU Whistleblowing Directive and EU GDPR.

EQS Integrity Line Essential: The ideal whistleblowing system for SMEs

The implementation of a suitable whistleblowing system does not have to be complicated.

With EQS Integrity Line Essential, we offer you a digital system with which even small and medium-sized companies can quickly and easily meet all the legal requirements of the EU Whistleblowing Directive. The system is easy to set up, access-proof, and ensures complete anonymity to the whistleblower at all times.

During the implementation of your whistleblowing system, our experts will be at your side to support you in successfully introducing it in your company.

Your advantages

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What EQS Integrity Line Essential offers you

Adaptation to your corporate design

EQS Integrity Line Essential can be quickly and easily customised to your corporate design. Choose your desired colors and fonts, store your own images and add your company logo.

Anonymous feedback and communication

The anonymity of the whistleblower is maintained throughout the entire process. Through the secure mailbox, your caseworkers can communicate 100% anonymously with whistleblowers at any time and obtain further information about the case as needed.

Dashboards for real-time reporting

Increase the efficiency of your compliance reporting and always keep track of cases to be processed and closed. For this purpose, various dashboards as well as real-time data analysis are available to the case worker.

Legally compliant with all requirements

With EQS Integrity Line Essential, you can easily and securely meet the requirements of the EU Whistleblowing Directive and the EU GDPR. To ensure that the anonymity of the whistleblower is fully guaranteed, parts of a case can be anonymised or pseudonymised directly in the system in line with data protection requirements.

More on whistleblowing systems, PIDA and the EU Whistleblowing Directive

Whistleblowing Report 2021 Stand der Vorbereitungen zur EU-Richtlinie Icon | integrityline.com

Checklist

How to choose the right whistleblowing solution for your company

Identify your specific whistleblowing system requirements and select the right solution for your company.

Illustration two persons talking about a UK whistleblowing law

Blog

Spotlight on PIDA and Whistleblowing in the UK

PIDA is the law protecting whistleblowers in the UK and it came into force on 2 July 1999.

White Paper

EU Whistleblowing Directive – Everything You Need to Know Now

Learn more about the Directive’s requirements and get tips on how to meet them on time and efficiently.

EQS Integrity Line: certified security

Our whistleblowing hotline EQS Integrity Line meets the highest standards of IT security and data protection. Regular external security audits prove this.

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