How Small and Medium-Sized Enterprises can comply with the EU Whistleblowing Directive
The EU Whistleblowing Directive also obliges small and medium-sized enterprises to introduce internal reporting systems. SMEs, however, are structured differently to large corporations. How can you meet the legal requirements and what should SMEs look for when choosing whistleblowing software?
EQS Integrity Line helps SMEs to comply with the EU Whistleblowing Directive, hassle-free.
Which SMEs are affected by the EU Whistleblowing Directive?
The EU Whistleblowing Directive aims to create appropriate information channels for potential whistleblowers so that they can report suspicions of wrongdoing and misconduct without fear of personal consequences, such as dismissal, transfer or discrimination.
This means that all “legal persons governed by private law” with more than 50 employees must provide internal reporting channels. All companies in the financial sector are required to do this, regardless of their employee count.
The law grants companies with 50 to 249 employees a transitional period of two years until they need to comply. The law provides additional relief for smaller companies by allowing them to share resources for operating whistleblowing software with other SMEs, thus saving costs and benefitting from synergies.
The EU Directive at a glance
EU Member States should have transposed the EU Whistleblowing Directive into national law by the end of 2021.
The reporting channel must be designed to keep the identity of the whistleblower confidential so as to protect them from dismissal, harassment, retaliation and further discrimination. In addition, all data must be stored in a secure location and must be compliant with data protection laws such as the GDPR.
SMEs should consider the following features:
Benefits of whistleblowing software for SMEs
It protects your employees, but also your company, as it means problems are identified and deescalated at an early stage.
It helps to build a culture of trust and integrity in the company.
It minimises reputational damage and high costs.
It acts as a deterrent and therefore helps to prevent wrongdoing.
It can mean the company faces a lighter punishment in serious cases.
It offers your employees a way to actively speak out against abuses without fear of negative consequences.
Rolling out dedicated whistleblowing software doesn’t have to be complicated.
We offer a digital software solution that enables small and medium-sized enterprises to comply with all legal requirements of the EU Whistleblowing Directive, fast and fuss-free.
Learn more about our whistleblowing software EQS Integrity Line!
How to choose the right solution for your organisation: A checklist
Our comprehensive checklist lets you determine your specific requirements and choose the right solution for your organisation.
Find out how EQS Integrity Line fulfills all requirements of the EU Whistleblowing Directive and is the ideal solution for your organisation.
How Small and Medium-sized Enterprises can easily comply with the EU Whistleblowing Directive
The EU Whistleblowing Directive also obliges small and medium-sized enterprises (SMEs) with more than 50 employees to introduce internal reporting channels.
With the digital whistleblowing system EQS Integrity Line Essential, you can fulfill the legal requirements quickly and easily and benefit from the simple operation for the whistleblower and caseworker.
Benefits of whistleblowing systems for SMEs
Build a culture of trust and offer your employees the opportunity to actively speak out against grievances without fear of negative consequences.
Protect your employees and your company by identifying grievances early and intervening in time.
Minimize reputational damage, avoid high costs from potential penalties, and prevent grievances.
What you should consider
Securing the anonymity of the whistleblower is the most important thing. Make sure that the whistleblowing system is protected against unauthorized access by using the highest level of IT security.
The system should be straightforward to set up and easy for the whistleblower to use. Make sure the system is comprehensible to avoid hurdles during the submission process.
Your whistleblowing system should be flexible enough to be tailored to your needs and company structures.
A whistleblowing system should be able to be supplemented with an external ombudsperson or a voice-based solution if needed.
Your digital whistleblowing system must comply with all legal requirements of the EU Whistleblowing Directive and EU GDPR.
EQS Integrity Line Essential: The ideal whistleblowing system for SMEs
The implementation of a suitable whistleblowing system does not have to be complicated.
With EQS Integrity Line Essential, we offer you a digital system with which even small and medium-sized companies can quickly and easily meet all the legal requirements of the EU Whistleblowing Directive. The system is easy to set up, access-proof, and ensures complete anonymity to the whistleblower at all times.
During the implementation of your whistleblowing system, our experts will be at your side to support you in successfully introducing it in your company.
What EQS Integrity Line Essential offers you
Adaptation to your corporate design
EQS Integrity Line Essential can be quickly and easily customized to your corporate design. Choose your desired colors and fonts, store your own images and add your company logo.
Anonymous feedback and communication
The anonymity of the whistleblower is maintained throughout the entire process. Through the secure mailbox, your caseworkers can communicate 100% anonymously with whistleblowers at any time and obtain further information about the case as needed.
Dashboards for real-time reporting
Increase the efficiency of your compliance reporting and always keep track of cases to be processed and closed. For this purpose, various dashboards as well as real-time data analysis are available to the case worker.
Legally compliant with all requirements
With EQS Integrity Line Essential, you can easily and securely meet the requirements of the EU Whistleblowing Directive and the EU GDPR. To ensure that the anonymity of the whistleblower is fully guaranteed, parts of a case can be anonymized or pseudonymized directly in the system in line with data protection requirements.
More on whistleblowing systems and the EU Whistleblowing Directive
How to choose the right whistleblowing solution for your company
Identify your specific whistleblowing system requirements and select the right solution for your company.
EU Whistleblowing Directive – Everything You Need to Know Now
Learn more about the Directive’s requirements and get tips on how to meet them on time and efficiently.