Whistleblowing software for Small and Medium-Sized Enterprises (SMEs) and Company Sizes between 250-999

The EU Whistleblowing Directive also obliges small and medium-sized enterprises to introduce internal reporting systems. SMEs, however, are structured differently to large corporations. How can you meet the legal requirements and what should SMEs look for when choosing whistleblowing software? 

EQS Integrity Line helps SMEs to comply with the EU Whistleblowing Directive, hassle-free.

Which SMEs are affected by the EU Whistleblowing Directive?

The EU Whistleblowing Directive aims to create appropriate information channels for potential whistleblowers so that they can report suspicions of wrongdoing and misconduct without fear of personal consequences, such as dismissal, transfer or discrimination.

This means that all “legal persons governed by private law” with more than 50 employees must provide internal reporting channels. All companies in the financial sector are required to do this, regardless of their employee count.

The EU Directive at a glance

EU Member States must transpose the EU Whistleblowing Directive into national law by the end of 2021. 

The reporting channel must be designed to keep the identity of the whistleblower confidential so as to protect them from dismissal, harassment, retaliation and further discrimination. In addition, all data must be stored in a secure location and must be compliant with data protection laws such as the GDPR.

SMEs should consider the following features:

Security

When it comes to choosing the right whistleblowing software, a secure approach and set-up is vital to ensure that the anonymity of the whistleblower is preserved, even within a smaller workforce. The technology should also make it impossible for unauthorised persons to gain access to the system.

Customisation

The reporting system will ideally be tailored to the company’s individual organisational structure.

Flexibility

To protect internal resources, it should be possible to supplement the whistleblowing software with an ombudsperson or a voice-based solution, if required.

Simplicity

The software should be easy to set up, use and understand so that there are no extra obstacles for whistleblowers when it comes to submitting reports.

Legal compliance

The system must comply with all legal requirements of the Directive, such as offering the option to inform the whistleblower about actions taken in a timely manner (3 months) following receipt of a report, or to document cases.

Benefits of whistleblowing software for SMEs

1.

It protects your employees, but also your company, as it means problems are identified and deescalated at an early stage.

2.

It helps to build a culture of trust and integrity in the company.

3.

It minimises reputational damage and high costs. 

4.

It acts as a deterrent and therefore helps to prevent wrongdoing.

5.

It can mean the company faces a lighter punishment in serious cases.

6.

It offers your employees a way to actively speak out against abuses without fear of negative consequences.

Rolling out dedicated whistleblowing hotline doesn’t have to be complicated.

We offer a digital software solution that enables small and medium-sized enterprises to comply with all legal requirements of the EU Whistleblowing Directive, fast and fuss-free. 

Learn more about our whistleblowing hotline EQS Integrity Line!

How to choose the right solution for your organisation: A checklist

Our comprehensive checklist lets you determine your specific requirements and choose the right solution for your organisation.

Find out how EQS Integrity Line fulfills all requirements of the EU Whistleblowing Directive and is the ideal solution for your organisation.

EQS Integrity Line: certified secure

Our whistleblowing hotline EQS Integrity Line meets the highest standards of IT security and data protection. We prove this in regular external security audits.

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